Kolab Now
Switzerland· Groupware
Kolab Now vs Nozbe
Vergleichen Sie Kolab Now und Nozbe nach Funktionen, Rechtsraum, Nachweisen und Einsatzpassung.
Beide als Alternativen zu: Google Workspace
Nozbe
Poland· Groupware
Needs review
Shortlist Nozbe when a small remote or hybrid team wants a simple Polish SaaS for GTD-style projects, tasks, and comments—with German primary hosting and a public B2B DPA. Skip when you need self-hosting, published ISO/SOC attestation, enterprise portfolio PM, or a path free of US-group cloud/SaaS subprocessors; consider Nextcloud (self-host) or a chat-first peer such as Fleep instead.
EU-operated (Poland)Task-based collaborationMulti-workspaceOffline appsPublic B2B DPAFree tier + seat SaaS
Hervorgehobene Zeilen unterscheiden sich zwischen den Produkten.
| Merkmal | Kolab Now | Nozbe |
|---|---|---|
| Herkunftsland | Switzerland | Poland |
| Kategorie | Groupware | Groupware |
| Open Source | Ja | Nein |
| Self-Hosted | Nein | Nein |
| Hauptsitz | Nicht angegeben | Poland |
| Rechtsträger | Nicht angegeben | NOZBE sp. z o.o., ul. Spacerowa 31/5, 81-521 Gdynia, Poland (NIP PL5862383639, KRS 0000987269) |
| Anwendbares Recht | Nicht angegeben | Poland |
| US-Mutter / Kontrolle | Nicht angegeben | Keine bekannte US-Mutter |
| CLOUD-Act-Exposition (indikativ) | Nicht angegeben | Mittel |
| Hosting / Residenz | Nicht angegeben | Primary app servers on Hetzner (Germany). Encrypted DB backups and file storage on Amazon S3 (Paris/Frankfurt; DPA also cites AWS/Hetzner regions in Germany, Ireland, France). Cloudflare for printing. Privacy also lists Mailgun, GetResponse, Google Analytics/Sign-In/GCal, Facebook marketing, Gmail/Sugester support, Stripe/Verifone/Przelewy24 payments. |
| Zusammenfassung | Swiss-hosted FOSS Kolab groupware from Apheleia IT AG: email, calendars, contacts, files and optional Collabora collab on operator infrastructure in Bern. | Polish task and project management SaaS with task-based communication, multi-workspace separation, offline apps, and vendor-hosted EU primary infrastructure. |
| Tags |
| Auf einen Blick | Kolab Now | Nozbe |
|---|---|---|
| HQ | Nicht angegeben | Gdynia, Poland |
| Legal entity | Nicht angegeben | NOZBE sp. z o.o. |
| Founded | Nicht angegeben | 2007 (vendor history) |
| Deployment | Nicht angegeben | Multi-tenant SaaS (not self-hosted) |
| Primary hosting | Nicht angegeben | Hetzner, Germany |
| Commercial model | Nicht angegeben | Free tier + seat-based Premium/Business |
Kolab Now
Email with Advanced Filtering
Kolab Now delivers threaded email views and server-side Sieve filtering, allowing rules to sort messages before they reach devices. Users manage filters via web interface or scripts, ensuring consistency across clients. Multiple identities and customizable interfaces support professional workflows.
Calendar, Contacts, and Task Sync
Calendars include free/busy scheduling to coordinate without revealing details. Contacts, tasks, and notes sync via ActiveSync for Android, iOS, and BlackBerry, or CalDAV/CardDAV for broader compatibility. Native KDE Kontact clients run on Linux, Windows, and macOS.
File Storage and Sharing
Secure file storage offers granular access controls and sharing options. Recent additions include collaborative editing via Collabora Online for documents and presentations, plus video conferencing rooms for teams.
Nozbe
Task-based communication (projects → tasks → comments)
Work is organized as projects containing tasks; discussion, checklists, @mentions, reactions, attachments, and task links live on the task so context does not scatter across email or chat. Suited to teams that want asynchronous ownership without a heavy workflow engine.
Multiple workspaces for work and life
Create separate spaces for a company, department, or personal life under one account. Free plan starts with one free space; Premium adds capacity; Business is positioned for unlimited workspaces when you run several teams or businesses.
Email-to-task capture and project templates
Each user can forward mail to a personal Nozbe address to turn messages and attachments into tasks. Recurring workflows (onboarding, reports, orders) can be saved as project templates and re-instantiated instead of rebuilding checklists by hand.
Offline-capable multi-platform apps
Dedicated clients for Windows, Mac, iOS, and Android plus the web app at nozbe.app; About also lists Linux. Apps sync with servers in Germany and are marketed as usable offline for hybrid and mobile work.
Shared and joint projects across spaces
Invite-only projects (Premium) restrict visibility inside a space; joint projects let you collaborate with other Nozbe spaces (clients, subcontractors) without migrating everyone onto one workspace. Complements space-level multi-tenant style separation.
Optional AI project bootstrap and time tracking
Premium-oriented features include Create using AI (describe a project or import CSV to generate tasks), time tracking, and richer history/storage limits than Free. Confirm current plan gates on the official feature comparison before procurement.
| Assurance & compliance | Kolab Now | Nozbe |
|---|---|---|
| Independent security / no-logs audit | Nicht angegeben | Not found Vendor describes restricted staff access and internal/external security tests; no public independent audit report found. |
| ISO 27001 | Nicht angegeben | Not found No ISO 27001 claim or certificate located on official site. |
| SOC 2 / SOC 3 | Nicht angegeben | Not found No SOC 2/3 report advertised on official legal/security pages. |
| GDPR / EU data protection | Nicht angegeben | Vendor claimed Polish controller; GDPR-oriented privacy terms; public Art. 28 DPA PDF; EU hosting for primary app data. |
| US CLOUD Act exposure (indicative) | Nicht angegeben | Partial EU entity / no known US parent, but AWS S3 backups/files, Mailgun, Google, Facebook, Stripe/Verifone, and Cloudflare create US-group processing paths. Not legal advice. |
| Data processing agreement (B2B) | Nicht angegeben | Vendor claimed Downloadable GDPR DPA at nozbe.com/gdpr; customer signs and returns. Also available on request via support language in privacy policy. |
| EU AI Act | Nicht angegeben | Not applicable Optional Create using AI feature; product is primarily task/project management, not an AI system as core offering. Reassess if AI features expand. |
| Considerations & known limitations | Kolab Now | Nozbe |
|---|---|---|
| US-group cloud and SaaS subprocessors | Nicht angegeben | Medium Core tasks run on Hetzner DE, but encrypted backups/files use Amazon S3 and privacy lists Mailgun, Google, Facebook, Stripe/Verifone, and Cloudflare. EU HQ does not eliminate US-group provider exposure for procurement policies that ban those vendors. |
| No public ISO/SOC or independent audit report | Nicht angegeben | Medium Security practices are described by the vendor (encryption, backups, limited staff access, external tests) without published certificates. Enterprise security questionnaires may stall until documents are shared under NDA. |
| SaaS-only; no self-host option | Nicht angegeben | Medium Data and availability depend on Nozbe’s multi-tenant service. Air-gapped or customer-controlled deployment is not offered publicly. |
| Narrow feature surface vs enterprise PM | Nicht angegeben | Low Deliberately simple projects/tasks/comments model may lack portfolio, advanced automation, or complex permission matrices expected in large PMO tools—confirm fit before migrating from Asana/Jira-class suites. |
Passung
Kolab Now
Best fit when
Nicht angegeben
Poor fit when
Nicht angegeben
Nozbe
Best fit when
- Small businesses and service teams that want projects → tasks → comments instead of channel chat or heavy PM suites
- Remote/hybrid groups that need coherent desktop and mobile clients with offline capture
- Buyers who want a Polish legal entity, German primary hosting, and a downloadable Art. 28 DPA
- People who separate work and personal life via multiple workspaces in one product
- Teams that capture actionable email as tasks and reuse project templates for repeat client work
Poor fit when
- Organizations that require self-hosted or fully air-gapped deployment
- Procurement that mandates public ISO 27001 or SOC 2 reports before shortlisting
- Enterprises needing portfolio resource management, complex automations, or deep Kanban/Gantt tooling
- Buyers whose policy forbids US-group cloud providers even for EU-region backups, email, or analytics
- Teams seeking a full Microsoft 365 / Google Workspace replacement (mail, docs, meetings) rather than a task system
Consider instead when
When: You must self-host collaboration data and control subprocessors yourself
Consider: Nextcloud
Broader content collaboration hub; operational ownership shifts to your team.
When: You need Swiss-hosted classic groupware (mail, calendar, contacts) more than task PM
Consider: Kolab Now
Different product shape; not a drop-in Nozbe substitute.
When: Chat-first team messaging with conversation tasks is enough and you prefer Estonia HQ
Consider: Fleep
Messenger-centric; weaker as a full multi-workspace project system.
When: Your org is already standardized on Microsoft collaboration and only needs lightweight tasks
Consider: Microsoft Teams / Microsoft 365 Planner-style workflows
Lower integration friction; different jurisdiction and product philosophy.
Open questions for due diligence
Kolab Now
Nicht angegeben
Nozbe
- Will the vendor provide a current subprocessor list with legal entities and transfer mechanisms (SCCs) for AWS, Mailgun, Google, and payment providers?
- Are independent penetration-test or ISO/SOC materials available under NDA for enterprise procurement?
- What is the exact production region set today for Ireland vs Germany/France relative to the DPA wording?
- What retention, export formats, and support SLAs apply on Business vs Premium for regulated clients?
- How is optional Nozbe AI implemented (model provider, data used for training, opt-out)?