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HappyScribe

Irish-operated AI meeting notetaker, transcription, and subtitling platform with Zoom, Meet, and Teams auto-join, plus optional human review in 150+ languages.

Parcialmente alojado en la UE
transcriptionmeeting-notessubtitlesspeech-to-textai-notetakergdpreu-hosting
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HappyScribe is an Irish-operated SaaS platform for AI meeting notes, file transcription, subtitles, and translation. The contracting entity is Happy Scribe Limited (company number 604917) in Dublin, with a Spanish operating subsidiary in Barcelona owned by that Irish company.

Teams use it when meetings and media span many languages: an AI Notetaker can auto-join Zoom, Google Meet, and Microsoft Teams from a connected calendar, and the same workspace handles uploaded audio or video with an interactive editor. For publishing or hard audio, files can be upgraded to human linguist review.

The concrete differentiator versus US notetakers is the combination of an EU legal home under the Irish Data Protection Commission, vendor claims of EU-region storage (AWS Ireland plus compute in Germany), and optional human accuracy on the same platform. Infrastructure still runs on US-group clouds (AWS and Heroku), so residency claims need a subprocessor review, not a slogan.

EU-operatedAI meeting notetaker150+ languages (claimed)Human transcription upgradeSOC 2 Type II (claimed)

Shortlist HappyScribe when you need multilingual AI meeting notes plus file transcription and subtitles under an Irish contracting entity with claimed EU-region storage. Skip when you require self-hosting, an EU-operated (non-US-group) cloud path, or a catalogue peer that is only a secure collab suite without speech-to-text. Consider Microsoft Teams native recap for Teams-only orgs, or Stackfield when the gap is project collaboration rather than transcripts.

Key capabilities

Connect Google or Outlook Calendar so a bot can auto-join scheduled Zoom, Google Meet, and Microsoft Teams calls (or join from a meeting URL). Outputs include transcript, summary, action items, and speaker labels. Limit: cloud bot join only; in-person capture needs the mobile or browser recorder instead.

Upload audio or video (or paste supported links) for AI speech-to-text, same-language captions, and translation workflows in the vendor's stated 150+ language set, with an interactive editor for timestamps and speakers. Upgrade individual files to human linguist review when AI quality is not enough for publish or compliance use.

Teach product names and acronyms so terminology survives diarization, then use in-product Ask AI to pull quotes, summaries, or follow-ups from the transcript library. Best for research and content teams that reuse the same vocabulary across many recordings.

iOS and Android apps record interviews and workshops, including offline capture that syncs when connectivity returns, into the same library as meeting bots. Useful when fieldwork cannot rely on a conference-bot join.

REST API plus an MCP server let assistants and internal tools query meeting knowledge under customer-triggered integrations. Terms note third-party model providers may process content for those features under enterprise API no-training policies stated by those providers.

De un vistazo

HQ / legal entity
Happy Scribe Limited, Dublin, Ireland (CRO 604917)
Founded
2017 (Irish incorporation)
Product type
Cloud SaaS (not self-hosted)
Commercial model
Free start, pay-as-you-go, monthly subscription; human upgrades
Meeting platforms
Zoom, Google Meet, Microsoft Teams
Data residency regions
Claimed EU: AWS Ireland (eu-west-1) storage; compute claimed in Germany (verify Trust Center)

Best fit when

  • EU organisations that want an Irish SaaS vendor for Zoom, Meet, and Teams AI notes
  • Newsrooms, researchers, and producers who need AI speed with optional human proofreading
  • Teams working across many spoken languages and accents in one transcript library
  • Buyers who need a DPA path and a public Trust Center before security review
  • Groups that also subtitle or translate the same media assets in one workspace

Poor fit when

  • Buyers that mandate self-hosted or on-prem speech pipelines
  • Policies that forbid US-group cloud operators even in EU regions (AWS/Heroku are in the public stack)
  • Workspaces that only meet inside Microsoft 365 and already accept Teams recap as good enough
  • Use cases that need a verified public SOC 2 PDF without NDA before any trial

Consider instead when

  • When: Your meetings are almost entirely in Microsoft Teams and you already pay for native AI recap

    Consider: Microsoft Teams

    Fewer bots and vendors; weaker if you also need Zoom/Meet coverage or human subtitle workflows

  • When: You need EU team collaboration and secure file sharing but not speech-to-text

    Consider: Stackfield

    Catalogue peer for collaboration; not a transcription or meeting-bot substitute

  • When: You need local-only processing with no cloud upload of sensitive audio

    Consider: On-device tools outside this catalogue (for example local Whisper apps)

    HappyScribe is cloud SaaS; offline mobile recording still syncs to their cloud library

Jurisdicción y propiedad

Entidad legal
Happy Scribe Limited (Ireland, company no. 604917); Spanish subsidiary Happy Scribe Spain SL (sole shareholder: Happy Scribe Limited)
Ley aplicable
Irish law (terms and privacy for business customers)
Matriz / control EE.UU.
Sin matriz estadounidense conocida
Exposición CLOUD Act (indicativa)
Medium
Alojamiento / residencia
Dominio / servicioFunciónOperadorEstadoEvidencia
www.happyscribe.com / app workloadsCore application hostingAmazon Web Services + Heroku (US-group vendors; EU region claimed) · AWS / HerokuParcialhttps://www.happyscribe.com/security (AWS + Heroku); https://www.happyscribe.com/lp-ads/3 (AWS Ireland eu-west-1 + Germany compute)
Files and transcripts storageCustomer content storageAWS Ireland (eu-west-1) per vendor landing page · AWSParcialhttps://www.happyscribe.com/lp-ads/3
Card paymentsPayment processingStripe (PCI Level 1; HappyScribe states it does not store card data) · StripeFuera de la UEhttps://www.happyscribe.com/security

Irish primary legal entity with Barcelona ops subsidiary. EU-region placement claimed, but core path uses US-group cloud vendors (AWS, Heroku). Indicative only, not legal advice. Re-check trust.happyscribe.com subprocessors before publish.

Sostenibilidad

No encontrado

No public sustainability or renewable-energy datacenter page found on happyscribe.com during research.

  • Independent security / no-logs auditNot found
  • ISO 27001Not found
  • SOC 2 / SOC 3Vendor claimed
  • GDPR / EU data protectionVendor claimed
  • +3

Considerations & known limitations

  • MediumUS-group cloud and SaaS subprocessors

    Even with claimed EU regions, AWS, Heroku, Stripe, and other US SaaS tools appear in public materials. Organisations with strict non-US-operator rules may be blocked regardless of Irish HQ.

  • LowSOC 2 evidence under NDA only

    SOC 2 Type II is vendor-claimed; the detailed report is gated. Budget time for NDA review before treating certification as verified.

  • MediumCustomer owns recording-consent duty

    Terms require the customer to inform participants and obtain required consents for Meeting Notetaker and direct recording. Misuse remains a customer legal risk, especially in all-party consent jurisdictions.

  • MediumNo self-hosted edition

    HappyScribe is cloud SaaS. Teams that must keep raw audio inside their own VPC need a different architecture.

  • LowFull subprocessor table not scraped here

    The canonical subprocessor list lives on a JavaScript Trust Center. This draft relies on security, privacy, and landing-page disclosures; humans should open trust.happyscribe.com before publish.

Open questions for due diligence

  • What is the complete current subprocessor list and each processing location on trust.happyscribe.com?
  • Will HappyScribe provide the SOC 2 Type II report and signed DPA under standard enterprise NDA timelines?
  • Are OpenAI/Anthropic (or other LLM) subprocessors always in the path for summaries, or only when specific AI features/integrations are enabled?
  • Is there any roadmap for EU-operated hosting that is not AWS/Heroku for customers with US-operator bans?
Request vendor DPA / enterprise contact
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Preguntas Frecuentes

Happy Scribe Limited is an Irish private company (number 604917) with registered office in Dublin. For account and website data it acts as controller; for customer Content (uploads, recordings, meeting notetaker media) the privacy policy positions HappyScribe as processor acting on the customer's instructions, with Irish DPC as lead authority. A Barcelona entity (Happy Scribe Spain SL) is a subsidiary of the Irish company, not a replacement contracting party on the public terms reviewed.

Vendor security materials state the service runs on AWS and Heroku, with a data center located in the EU. A business landing page specifies files and transcripts on AWS Ireland (eu-west-1) and compute on dedicated servers in Germany. AWS and Heroku are still US-group operators, and privacy lists additional US SaaS tools (for example analytics and support). Treat EU-region placement as helpful but not equivalent to an EU-operated host; review the Trust Center subprocessor list and DPA before a residency ban decision.

Privacy and terms describe machine-learning training on customer Content as opt-in at signup, separately withdrawable, with de-identification before training or sharing for that purpose. Core service use does not require opting in. Where HappyScribe sends Content to third-party LLM providers to deliver features, terms claim enterprise-tier API arrangements under which those providers do not train on that API data per their published policies. Confirm the current opt-in state in account settings for your workspace.

The company publicly claims SOC 2 Type II and points to a Trust Center where the report is available under NDA. Marketing and security pages also state a DPA is available for customers, with subprocessors listed at trust.happyscribe.com. EuropeanStack has not independently verified the SOC report PDF in this draft; request both artefacts during procurement.

HappyScribe sells cloud SaaS with a free starting path, pay-as-you-go usage for transcription work, and monthly subscription seats for ongoing notetaker and team use. Human-made transcription and subtitles are sold as higher-accuracy upgrades on top of AI. Check the live pricing page for current allowances; this catalogue entry intentionally omits retail figures.

Prefer Microsoft Teams built-in recap if your organisation already standardises on Teams-only meetings and does not need cross-platform bots, subtitle pipelines, or human linguist upgrades. Prefer a US specialist notetaker if your evaluation scores their meeting CRM workflows higher and you accept US primary jurisdiction. Prefer HappyScribe when multilingual transcripts, EU contracting, and mixed Zoom/Meet/Teams coverage dominate the scorecard.