mailbox (formerly mailbox.org)
Germany· Office Productivity Suite
mailbox (formerly mailbox.org) vs OrdoGrid
Comparez mailbox (formerly mailbox.org) et OrdoGrid sur les capacités, la juridiction, les garanties et l'adéquation pour les acheteurs européens.
Tous deux listés comme alternatives à: Microsoft 365
OrdoGrid
Belgium· Office Productivity Suite
Needs review
Shortlist OrdoGrid when you need Belgian Peppol send/receive plus quotes and customers in one browser product, especially if unlimited Peppol inbox on a free tier matters. Skip when you need a full accounting ledger, multi-country e-invoicing regimes, self-hosting, or a direct contract with a Peppol access-point operator. Consider DELKARO HANDWERK for German craft workflows or a dedicated Peppol access-point vendor when network control is the purchase filter.
EU-operatedPeppol e-invoicingFree Peppol receive tierPublic API (Business)EN / FR / NL / DE
Les lignes surlignées diffèrent entre les deux produits.
| Caractéristique | mailbox (formerly mailbox.org) | OrdoGrid |
|---|---|---|
| Pays d'origine | Germany | Belgium |
| Catégorie | Office Productivity Suite | Office Productivity Suite |
| Open source | Non | Non |
| Auto-hébergé | Non | Non |
| Siège | Non indiqué | Belgium |
| Entité légale | Non indiqué | OrdoGrid (Belgian contracting entity per Terms; formal company form and BCE number not published on site) |
| Maison mère / contrôle US | Non indiqué | Aucune maison mère US connue |
| Exposition CLOUD Act (indicative) | Non indiqué | Moyen |
| Statut d'hébergement dans l'UE | Non indiqué | Partiel |
| Hébergement / résidence | Non indiqué | Vendor claims EU hosting. Core app/marketing DNS resolved to Hetzner (DE) in Helsinki, FI. Privacy lists Google, Microsoft, Stripe, SendGrid (US) and OpenAI (US) as processors. |
| Résumé | German paid digital workplace from Heinlein Hosting GmbH: secure email with PGP/S/MIME, Drive, browser Office, Meet, and business Admin on dual Berlin data centres. | Belgian browser SaaS for Peppol e-invoicing, quotes, customers and optional project/time workflows for freelancers and small businesses. |
| Tags |
| En un coup d'œil | mailbox (formerly mailbox.org) | OrdoGrid |
|---|---|---|
| HQ / governing law | Non indiqué | Belgium (Terms: Belgian law, Brussels courts) |
| Legal entity (public) | Non indiqué | OrdoGrid (trade name; BCE number not published on site) |
| Deployment | Non indiqué | Cloud SaaS (browser); not self-hosted |
| Peppol | Non indiqué | Send/receive via certified access point (vendor claim) |
| Commercial model | Non indiqué | Free forever tier + monthly paid plans (14-day paid trials) |
| Languages | Non indiqué | English, French, Dutch, German |
| Key capabilities | mailbox (formerly mailbox.org) | OrdoGrid |
|---|---|---|
| EU-operated | Non indiqué | Oui |
| Peppol e-invoicing | Non indiqué | Oui |
| Free Peppol receive tier | Non indiqué | Oui |
| Public API (Business) | Non indiqué | Oui |
| EN / FR / NL / DE | Non indiqué | Oui |
mailbox (formerly mailbox.org)
Encrypted Email and Aliases
Emails benefit from PGP and S/MIME support, with server-side encryption simplifying secure communication. Spam and virus protection filters incoming messages effectively. Plans include aliases—up to 3 on Light, 25+50 on Standard, and 25+250 on Premium—plus custom domains. Unlimited filters and rules help manage inboxes. Tor compatibility adds anonymity options.
Cloud Drive and Office Suite
Drive offers expandable storage in redundant Berlin data centers. Standard provides 5 GB, Premium 50 GB, with further options. The integrated office suite handles word processing, spreadsheets, and collaboration. Shared calendars and address books support teams. Files sync across devices securely.
Video Conferencing and Admin Tools
Meet delivers GDPR-compliant video calls without external providers. For businesses, Admin panels manage users, quotas, and access centrally. XMPP chat integrates for messaging. All powered by green energy, with full GDPR adherence.
OrdoGrid
Peppol send, receive and delivery statuses
Prepare UBL invoices aligned with EN 16931, send through a certified Peppol access point, receive supplier invoices in an inbox, and track delivery plus IMR-style acceptance, rejection or dispute responses. Free plan: unlimited receiving and one outgoing Peppol invoice per month.
Quote-to-invoice document chain
Create quotes and invoices with automatic numbering and Belgian legal mentions, convert accepted quotes to invoices, look up VAT via CBE and VIES, and export PDFs. Receipts, credit notes and email sending with read receipts are on paid plans per the public pricing page.
Customers, projects, time and payments (paid)
Customer directory sits beside documents. Business features advertised include Kanban boards, tasks, time tracking, calendar sync (Google, Outlook, Apple ICS), Stripe payment links, bank statement import with payment matching, multi-location branding and team roles.
Public API on Business
Company-scoped API keys with documented OpenAPI for invoicing, Peppol and loyalty integrations. Useful when an accountant tool or custom workflow must create or fetch documents without living only in the UI.
Multilingual Belgian SME UI
Product and marketing surfaces are available in English, French, Dutch and German, with knowledge guides aimed at the Belgian 2026 B2B structured invoicing mandate and Peppol registration steps.
| Assurance & compliance | mailbox (formerly mailbox.org) | OrdoGrid |
|---|---|---|
| Independent security / no-logs audit | Non indiqué | Not found No public independent audit report found on official site. |
| ISO 27001 | Non indiqué | Not found No ISO 27001 claim or certificate located on official pages researched. |
| SOC 2 / SOC 3 | Non indiqué | Not found No SOC 2/3 report found on official site. |
| GDPR / EU data protection | Non indiqué | Vendor claimed Privacy policy commits to GDPR and Belgian data protection law; Belgian DPA complaint link published. |
| US CLOUD Act exposure (indicative) | Non indiqué | Partial Belgian contracting entity and Hetzner FI core path, but privacy lists US-group processors (SendGrid, OpenAI, Stripe, Google, Microsoft). Indicative only, not legal advice. |
| Data processing agreement (B2B) | Non indiqué | Not found No public DPA download found; confirm under contract. |
| EU AI Act | Non indiqué | Partial Not an AI-first product, but privacy discloses OpenAI processing of PDF invoices for data extraction. Confirm role under AI Act with vendor if relevant. |
| Considerations & known limitations | mailbox (formerly mailbox.org) | OrdoGrid |
|---|---|---|
| No published BCE / legal-form imprint | Non indiqué | Medium Terms and privacy identify OrdoGrid under Belgian law, and RDAP shows BE registrant country, but the public site does not show an enterprise number or SRL/BV line. Procurement teams may need registry confirmation before contracting. |
| US SaaS subprocessors on email, AI OCR and payments | Non indiqué | Medium SendGrid, OpenAI, Stripe and Google appear in the privacy processor table. Orgs with strict no-US-processor policies need a written exception or alternative tooling for those paths. |
| No public security certification pack | Non indiqué | Medium ISO 27001, SOC 2 and independent audit artefacts were not found publicly. Security questionnaires will need vendor follow-up. |
| Peppol via third-party access point | Non indiqué | Low Network reach depends on the certified access point OrdoGrid uses. Switching access points or troubleshooting delivery may involve that provider as well as OrdoGrid support. |
| Not a full accounting suite | Non indiqué | Low Document and Peppol workflows are the centre. Buyers needing statutory ledgers still need an accountant tool or ERP alongside OrdoGrid. |
Adéquation
mailbox (formerly mailbox.org)
Best fit when
Non indiqué
Poor fit when
Non indiqué
OrdoGrid
Best fit when
- Belgian freelancers and SMEs exchanging Peppol invoices for in-scope domestic B2B work
- Teams that want quotes, invoices and customer records in the same browser workspace as Peppol statuses
- Buyers who need unlimited Peppol receiving with only occasional outgoing send on a free plan
- Organisations that may later add projects, time tracking, bank import, Stripe links or API access on paid plans
- Users who need the product UI in English, French, Dutch or German
Poor fit when
- Companies that must contract a Peppol certified access point operator directly rather than via a SaaS intermediary
- Teams needing full statutory bookkeeping, multi-entity consolidation or non-Belgian e-invoicing regimes as the core product
- Buyers requiring published ISO 27001/SOC 2 or an on-site DPA download before first contact
- Organisations that refuse US-group subprocessors for email, payments, analytics or AI document extraction
- Self-host or open-source mandate environments
Consider instead when
When: You need German craft-business job, quote and invoice workflows with a field app rather than Belgian Peppol
Consider: DELKARO HANDWERK
Different country focus and no Peppol-first positioning in the catalog entry.
When: You want a French-hosted general office suite (files, email, docs) without Peppol invoicing
Consider: ArkiaSuite
Office productivity peer, not an e-invoicing network product.
When: You need a broad productivity suite already used company-wide and will bolt Peppol on elsewhere
Consider: Microsoft 365 or a dedicated Peppol access-point provider
Suite covers docs/email; Peppol still needs a network path.
Open questions for due diligence
mailbox (formerly mailbox.org)
Non indiqué
OrdoGrid
- What is the registered Belgian legal name and BCE/KBO enterprise number for the contracting entity?
- Which Peppol certified access point provider is used, and can that chain be named in the DPA?
- Will OrdoGrid sign a B2B DPA and provide a current subprocessor list under contract?
- Is OpenAI processing of invoice PDFs optional, and can it be disabled for a tenant?
- Are backups and database storage also on Hetzner EU regions, or on another cloud?