Vergelijk ArkiaSuite en Kolab Now op mogelijkheden, rechtsgebied, waarborgen en geschiktheid voor Europese kopers.
Beide vermeld als alternatief voor: Google Workspace, Microsoft 365
France· Office Productivity Suite
Needs review
Shortlist when you want a French all-in-one workspace on operator-owned servers in Savoie with a public Art. 28 DPA and frank security limits. Skip when you need SecNumCloud/HDS, E2EE, mature Apple clients, or multi-admin 24/7 operations. Consider mailbox.org, Kolab Now or Nextcloud instead in those cases.
Switzerland· Groupware
Gemarkeerde rijen verschillen tussen de twee producten.
| Kenmerk | ArkiaSuite | Kolab Now |
|---|---|---|
| Land van herkomst | France | Switzerland |
| Categorie | Office Productivity Suite | Groupware |
| Open source | Nee | Ja |
| Self-hosted | Nee | Nee |
| Hoofdkantoor | France | Niet vermeld |
| Juridische entiteit | GS Informatique EURL (SIREN 925 179 079, RCS Chambéry) | Niet vermeld |
| VS-moeder / zeggenschap | Geen bekende VS-moeder | Niet vermeld |
| CLOUD Act-blootstelling (indicatief) | Middel | Niet vermeld |
| EU-hostingstatus | Gehost in de EU | Niet vermeld |
| Hosting / residentie | Content on GS Informatique hardware in Frontenex (primary) and Faverges (encrypted backup). Payments via Stripe Payments Europe (Ireland, US-group payment processor). Password checks via Have I Been Pwned k-anonymity API. TLS via Let's Encrypt. No AWS/GCP/Azure claimed for content. | Niet vermeld |
| Samenvatting | French-hosted all-in-one workspace: cloud files, email, browser office docs, calendar and photo backup on the operator's own servers in Savoie. | Swiss-hosted FOSS Kolab groupware from Apheleia IT AG: email, calendars, contacts, files and optional Collabora collab on operator infrastructure in Bern. |
| Tags |
| In één oogopslag | ArkiaSuite | Kolab Now |
|---|---|---|
| HQ | Frontenex, Savoie, France | Niet vermeld |
| Legal entity | GS Informatique EURL (SIREN 925 179 079) | Niet vermeld |
| Hosting model | Operator-owned servers (not AWS/GCP/Azure) | Niet vermeld |
| Self-host | No (vendor-operated SaaS) | Niet vermeld |
| Open source | No | Niet vermeld |
| Commercial model | Free tier + subscription storage/mail upgrades | Niet vermeld |
| Key capabilities | ArkiaSuite | Kolab Now |
|---|---|---|
| EU-operated | Ja | Niet vermeld |
| Hosted in France | Ja | Niet vermeld |
| Public Art. 28 DPA | Ja | Niet vermeld |
| Free tier | Ja | Niet vermeld |
| Files + mail + docs | Ja | Niet vermeld |
Operator-owned file sync in Savoie
ArkiaCloud stores and syncs files from Windows, browser or phone, with expiring password-protected share links, team spaces, trash and prior versions. Primary disks sit in Frontenex; nightly encrypted backups go to a second GS Informatique site in Faverges.
Email with optional custom-domain Pro
ArkiaMail provides ad-free mailboxes with spam filtering and optional two-factor authentication. Free accounts include a limited mailbox; larger boxes and ArkiaMail Pro on the customer's own domain are provisioned as paid add-ons (Pro is set up with the operator, not only self-serve).
Browser docs compatible with Office formats
ArkiaDocs offers word processing, spreadsheets and presentations in the browser with multi-user editing and claimed compatibility with Word, Excel and PowerPoint files, living on the same account as files and mail.
Calendar, contacts and photo backup
ArkiaAgenda syncs shared calendars, contacts and tasks with phone and desktop clients. ArkiaPhotos backs up phone photos and groups them by date, place and face; face templates are computed on Frontenex servers and can be disabled on request.
Windows desktop app shipping now
A native Windows 10/11 64-bit app (site lists version 1.6.0) auto-syncs chosen folders and opens mail, files, docs and calendar in one window. Android is described as in Play Store review; macOS and iOS clients are still in development.
Email with Advanced Filtering
Kolab Now delivers threaded email views and server-side Sieve filtering, allowing rules to sort messages before they reach devices. Users manage filters via web interface or scripts, ensuring consistency across clients. Multiple identities and customizable interfaces support professional workflows.
Calendar, Contacts, and Task Sync
Calendars include free/busy scheduling to coordinate without revealing details. Contacts, tasks, and notes sync via ActiveSync for Android, iOS, and BlackBerry, or CalDAV/CardDAV for broader compatibility. Native KDE Kontact clients run on Linux, Windows, and macOS.
File Storage and Sharing
Secure file storage offers granular access controls and sharing options. Recent additions include collaborative editing via Collabora Online for documents and presentations, plus video conferencing rooms for teams.
| Assurance & compliance | ArkiaSuite | Kolab Now |
|---|---|---|
| Independent security / no-logs audit | Not found No public third-party security or no-logs audit PDF found on the site. | Niet vermeld |
| ISO 27001 | Not found No ISO 27001 claim located on arkiasuite.fr. | Niet vermeld |
| SOC 2 / SOC 3 | Not found | Niet vermeld |
| GDPR / EU data protection | Vendor claimed French EURL controller/processor; public privacy policy and Art. 28 contract. Confirm fit for your processing roles. | Niet vermeld |
| US CLOUD Act exposure (indicative) | Partial French entity with no known US parent; content on operator-owned FR servers. Residual exposure via Stripe (US-group payments) and Have I Been Pwned password API. Not legal advice. | Niet vermeld |
| Data processing agreement (B2B) | Vendor claimed Public Art. 28 subcontracting agreement accepted at signup/order; printable signature annex available. | Niet vermeld |
| EU AI Act | Not applicable Face grouping on photos is a biometric-adjacent feature for the account holder's own library; product is not marketed as a general-purpose AI system. | Niet vermeld |
| SecNumCloud / HDS | Not found Vendor materials do not claim SecNumCloud or HDS; submitter also stated none. | Niet vermeld |
| Considerations & known limitations | ArkiaSuite | Kolab Now |
|---|---|---|
| No disk encryption at rest on site | Medium Vendor states Frontenex disks are protected by physical lock, not encryption at rest. Off-site backups are encrypted because they travel. Theft of powered-off disks or physical access is a different threat model than hyperscaler encrypted volumes. | Niet vermeld |
| No end-to-end encryption | Medium Administrator access can technically read stored files. Fine for many SMEs that need server-side search and previews; incompatible with E2EE mandates. | Niet vermeld |
| Single-operator support and admin | Medium Art. 28 text states only Gérald Sonzogni has admin access and answers support. Strong accountability, weak redundancy for holidays, illness or exit planning. | Niet vermeld |
| Limited non-Windows clients | Medium Windows app ships; Android and Apple clients are not fully released. Browser access mitigates some gaps but not all mobile workflows. | Niet vermeld |
| No SecNumCloud, HDS or public audit | High No independent audit, ISO 27001, SOC 2, SecNumCloud or HDS found. Public-sector and health buyers with those gates must look elsewhere. | Niet vermeld |
| US-group payment subprocessor | Low Stripe Payments Europe processes cards. Content is said not to leave GS Informatique servers, but payment metadata still involves a US-group processor. | Niet vermeld |
When: You need a mail-centric European suite with a longer public track record
Consider: mailbox.org or Proton Mail
Stronger mail heritage; less emphasis on operator-owned photo backup in Savoie
When: You want groupware with calendar/mail and more mature multi-platform clients
Consider: Kolab Now
Swiss/European groupware peer in the catalog
When: You want to operate the stack yourself on chosen EU infrastructure
Consider: Nextcloud
Self-host platform rather than GS Informatique-operated SaaS
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