Nozbe vs Wire

Vergelijk Nozbe en Wire op mogelijkheden, rechtsgebied, waarborgen en geschiktheid voor Europese kopers.

Beide vermeld als alternatief voor: Microsoft Teams, Slack

Nozbe

Poland· Groupware

Needs review

Shortlist Nozbe when a small remote or hybrid team wants a simple Polish SaaS for GTD-style projects, tasks, and comments—with German primary hosting and a public B2B DPA. Skip when you need self-hosting, published ISO/SOC attestation, enterprise portfolio PM, or a path free of US-group cloud/SaaS subprocessors; consider Nextcloud (self-host) or a chat-first peer such as Fleep instead.

EU-operated (Poland)Task-based collaborationMulti-workspaceOffline appsPublic B2B DPAFree tier + seat SaaS

Bekijk vermelding Bezoek Website

Wire

Switzerland· Groupware

Needs review

Shortlist Wire when you need always-on E2EE collaboration (MLS), Swiss legal entity, open-source clients/server, and a credible path from EU cloud to on-prem/federation. Skip when you need deep Microsoft 365/Slack app ecosystems or a pure non-AWS/US-SaaS subprocessor footprint—consider Nextcloud Talk or a Germany-hosted managed messenger such as ginlo Business instead.

E2EE + MLSOpen sourceOn-prem / self-hostSwiss HQEU cloud regionsISO 27001/27701 (claimed)

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Gemarkeerde rijen verschillen tussen de twee producten.

Nozbe vs Wire: Overzicht
Kenmerk	Nozbe	Wire
Land van herkomst	Poland	Switzerland
Categorie	Groupware	Groupware
Open source	Nee	Ja
Self-hosted	Nee	Ja
Hoofdkantoor	Poland	Switzerland
Juridische entiteit	NOZBE sp. z o.o., ul. Spacerowa 31/5, 81-521 Gdynia, Poland (NIP PL5862383639, KRS 0000987269)	Wire Swiss GmbH (CHE 432.881.146), Untermüli 9, CH-6300 Zug; EU rep Wire Germany GmbH, Berlin
Toepasselijk recht	Poland	Swiss law (business ToU for non-US use); jurisdiction Zurich
VS-moeder / zeggenschap	Geen bekende VS-moeder	Geen bekende VS-moeder
CLOUD Act-blootstelling (indicatief)	Middel	Middel
Hosting / residentie	Primary app servers on Hetzner (Germany). Encrypted DB backups and file storage on Amazon S3 (Paris/Frankfurt; DPA also cites AWS/Hetzner regions in Germany, Ireland, France). Cloudflare for printing. Privacy also lists Mailgun, GetResponse, Google Analytics/Sign-In/GCal, Facebook marketing, Gmail/Sugester support, Stripe/Verifone/Przelewy24 payments.	Cloud: servers in Germany and Ireland per security pages; DPA lists Amazon Web Services EMEA SARL for hosting (EU). Other subprocessors include Google Cloud EMEA (email), Zendesk, HubSpot, Salesforce (Germany processing location stated), Stripe (USA/SCCs), Box, ContractHero, Countly (Germany), Wire Germany GmbH. On-prem customers host in their own environment.
Samenvatting	Polish task and project management SaaS with task-based communication, multi-workspace separation, offline apps, and vendor-hosted EU primary infrastructure.	Swiss open-source secure messenger from Wire Swiss GmbH: always-on E2EE messaging, calls, and files (MLS), cloud or on-premises, for regulated teams and public sector.
Tags	collaboration gdpr project-management task-management gtd remote-work poland	collaboration gdpr secure-messaging e2ee mls open-source self-hosted switzerland enterprise-messenger

In één oogopslag: Nozbe vs Wire
In één oogopslag	Nozbe	Wire
HQ	Gdynia, Poland	Zug, Switzerland (Wire Swiss GmbH)
Legal entity	NOZBE sp. z o.o.	Niet vermeld
Founded	2007 (vendor history)	Niet vermeld
Deployment	Multi-tenant SaaS (not self-hosted)	EU cloud and/or on-prem / private cloud
Primary hosting	Hetzner, Germany	Niet vermeld
Commercial model	Free tier + seat-based Premium/Business	Niet vermeld
EU representative	Niet vermeld	Wire Germany GmbH, Berlin
Product	Niet vermeld	E2EE messenger + calls + files; optional Drive
Open source	Niet vermeld	Yes (clients GPL-3; server AGPL-3)
Hosting (cloud)	Niet vermeld	DE/IE regions; AWS EMEA (per DPA)

Key capabilities: Nozbe vs Wire
Key capabilities	Nozbe	Wire
EU-operated (Poland)	Ja	Niet vermeld
Task-based collaboration	Ja	Niet vermeld
Multi-workspace	Ja	Niet vermeld
Offline apps	Ja	Niet vermeld
Public B2B DPA	Ja	Niet vermeld
Free tier + seat SaaS	Ja	Niet vermeld
E2EE + MLS	Niet vermeld	Ja
Open source	Niet vermeld	Ja
On-prem / self-host	Niet vermeld	Ja
Swiss HQ	Niet vermeld	Ja
EU cloud regions	Niet vermeld	Ja
ISO 27001/27701 (claimed)	Niet vermeld	Ja

Nozbe

Task-based communication (projects → tasks → comments)
Work is organized as projects containing tasks; discussion, checklists, @mentions, reactions, attachments, and task links live on the task so context does not scatter across email or chat. Suited to teams that want asynchronous ownership without a heavy workflow engine.
Multiple workspaces for work and life
Create separate spaces for a company, department, or personal life under one account. Free plan starts with one free space; Premium adds capacity; Business is positioned for unlimited workspaces when you run several teams or businesses.
Email-to-task capture and project templates
Each user can forward mail to a personal Nozbe address to turn messages and attachments into tasks. Recurring workflows (onboarding, reports, orders) can be saved as project templates and re-instantiated instead of rebuilding checklists by hand.
Offline-capable multi-platform apps
Dedicated clients for Windows, Mac, iOS, and Android plus the web app at nozbe.app; About also lists Linux. Apps sync with servers in Germany and are marketed as usable offline for hybrid and mobile work.
Shared and joint projects across spaces
Invite-only projects (Premium) restrict visibility inside a space; joint projects let you collaborate with other Nozbe spaces (clients, subcontractors) without migrating everyone onto one workspace. Complements space-level multi-tenant style separation.
Optional AI project bootstrap and time tracking
Premium-oriented features include Create using AI (describe a project or import CSV to generate tasks), time tracking, and richer history/storage limits than Free. Confirm current plan gates on the official feature comparison before procurement.

Wire

Always-on MLS / E2EE for chat, calls, and files
Messaging, conference calls, and in-app file shares are end-to-end encrypted by default—no toggle. Wire markets full-product MLS (IETF Messaging Layer Security) for scalable group key exchange, alongside Proteus/Double Ratchet heritage for pairwise messaging and SRTP/DTLS for calls. Suits orgs that reject optional encryption modes.
Guest rooms and external collaboration
Invite outsiders into E2EE conversations via guest rooms in the browser without requiring a full account download, plus external team members with lifecycle controls (removal drops their history access). Practical for contractors, clients, and inter-org projects that must stay off consumer WhatsApp.
Cloud, on-premises, air-gap, and federation
Run managed Wire Cloud or deploy on-premises/private cloud—including air-gapped networks—with optional federation between isolated Wire backends and admin control over which backends may interconnect. Aimed at governments and CNI that cannot accept pure SaaS only.
Enterprise identity: SSO, SCIM, and admin policy
Enterprise tier adds SAML-based single sign-on, SCIM provisioning, and granular admin controls (for example enforce app lock, restrict self-deleting messages). Built for complex directories rather than only self-serve SMB signup.
Open-source clients, server, and crypto
Wire publishes client, server (wire-server, AGPL-3.0), and core-crypto components on GitHub for independent review. Multi-device accounts (up to 8 devices) with ID Shield certificate-based device verification reduce manual fingerprint workflows while keeping device trust visible.

Assurance & compliance: Nozbe vs Wire
Assurance & compliance	Nozbe	Wire
Independent security / no-logs audit	Not found Vendor describes restricted staff access and internal/external security tests; no public independent audit report found.	Partial Vendor publishes Security/Privacy whitepapers and states external pen tests and ISO audits in TOMs; public third-party audit PDFs (e.g. historic Kudelski/X41 claims in secondary sources) were not re-verified as current primary evidence during this draft.
ISO 27001	Not found No ISO 27001 claim or certificate located on official site.	Vendor claimed Asserted on Wire security marketing page; request certificate in procurement.
SOC 2 / SOC 3	Not found No SOC 2/3 report advertised on official legal/security pages.	Not found No public SOC 2/3 claim located on security/legal pages during research.
GDPR / EU data protection	Vendor claimed Polish controller; GDPR-oriented privacy terms; public Art. 28 DPA PDF; EU hosting for primary app data.	Vendor claimed Swiss FADP controller; GDPR for EU/EEA individuals; EU Art. 27 representative Wire Germany GmbH; public privacy policy and DPA.
US CLOUD Act exposure (indicative)	Partial EU entity / no known US parent, but AWS S3 backups/files, Mailgun, Google, Facebook, Stripe/Verifone, and Cloudflare create US-group processing paths. Not legal advice.	Partial Swiss entity / no known US parent, but AWS EMEA hosting and US-parent SaaS subprocessors (Stripe, HubSpot, Salesforce, Zendesk corporate groups; APNs/FCM push). Not legal advice.
Data processing agreement (B2B)	Vendor claimed Downloadable GDPR DPA at nozbe.com/gdpr; customer signs and returns. Also available on request via support language in privacy policy.	Vendor claimed Public Art. 28 GDPR Processing Agreement with TOMs and Annex 2 subprocessor list (updated March 12, 2025 on page).
EU AI Act	Not applicable Optional Create using AI feature; product is primarily task/project management, not an AI system as core offering. Reassess if AI features expand.	Not applicable Secure messaging/collaboration product; not marketed as an AI system core offering.
ISO 27701	Niet vermeld	Vendor claimed Asserted alongside ISO 27001 on security page; not independently verified here.
Cyber Essentials (UK)	Niet vermeld	Vendor claimed Asserted on security page as UK government-backed baseline certification.

Considerations & known limitations: Nozbe vs Wire
Considerations & known limitations	Nozbe	Wire
US-group cloud and SaaS subprocessors	Medium Core tasks run on Hetzner DE, but encrypted backups/files use Amazon S3 and privacy lists Mailgun, Google, Facebook, Stripe/Verifone, and Cloudflare. EU HQ does not eliminate US-group provider exposure for procurement policies that ban those vendors.	Niet vermeld
No public ISO/SOC or independent audit report	Medium Security practices are described by the vendor (encryption, backups, limited staff access, external tests) without published certificates. Enterprise security questionnaires may stall until documents are shared under NDA.	Niet vermeld
SaaS-only; no self-host option	Medium Data and availability depend on Nozbe’s multi-tenant service. Air-gapped or customer-controlled deployment is not offered publicly.	Niet vermeld
Narrow feature surface vs enterprise PM	Low Deliberately simple projects/tasks/comments model may lack portfolio, advanced automation, or complex permission matrices expected in large PMO tools—confirm fit before migrating from Asana/Jira-class suites.	Niet vermeld
AWS EMEA + US-parent SaaS subprocessors	Niet vermeld	Medium Even with DE/IE regions and a Swiss controller, cloud tenants depend on AWS EMEA and several US-group tools for hosting, CRM, support, or payments. On-prem reduces hosting dependency but not necessarily all vendor-side SaaS.
Wire Drive is not client-side E2EE	Niet vermeld	Medium DPA distinguishes messenger E2EE from Drive encryption-at-rest with possible operator access. Misclassifying Drive as zero-knowledge chat storage creates compliance risk.
ISO / Cyber Essentials need certificate proof	Niet vermeld	Low Certifications are prominently claimed on marketing pages but should be validated with current certificates and scope statements before audit reliance.
Mobile push via APNs/FCM	Niet vermeld	Low Standard mobile delivery path involves Apple/Google push infrastructure for wake-ups; Wire states content is not shared. F-Droid build available to avoid FCM.

Geschiktheid

Nozbe

Best fit when

Small businesses and service teams that want projects → tasks → comments instead of channel chat or heavy PM suites
Remote/hybrid groups that need coherent desktop and mobile clients with offline capture
Buyers who want a Polish legal entity, German primary hosting, and a downloadable Art. 28 DPA
People who separate work and personal life via multiple workspaces in one product
Teams that capture actionable email as tasks and reuse project templates for repeat client work

Poor fit when

Organizations that require self-hosted or fully air-gapped deployment
Procurement that mandates public ISO 27001 or SOC 2 reports before shortlisting
Enterprises needing portfolio resource management, complex automations, or deep Kanban/Gantt tooling
Buyers whose policy forbids US-group cloud providers even for EU-region backups, email, or analytics
Teams seeking a full Microsoft 365 / Google Workspace replacement (mail, docs, meetings) rather than a task system

Consider instead when

When: You must self-host collaboration data and control subprocessors yourself
Consider: Nextcloud
Broader content collaboration hub; operational ownership shifts to your team.
When: You need Swiss-hosted classic groupware (mail, calendar, contacts) more than task PM
Consider: Kolab Now
Different product shape; not a drop-in Nozbe substitute.
When: Chat-first team messaging with conversation tasks is enough and you prefer Estonia HQ
Consider: Fleep
Messenger-centric; weaker as a full multi-workspace project system.
When: Your org is already standardized on Microsoft collaboration and only needs lightweight tasks
Consider: Microsoft Teams / Microsoft 365 Planner-style workflows
Lower integration friction; different jurisdiction and product philosophy.

Wire

Best fit when

Enterprises and public sector needing default E2EE for chat, calls, and files—not optional modes
Buyers evaluating MLS / post-quantum-ready group crypto roadmaps
Orgs that want open-source clients and server for independent review
Deployments that may start on EU cloud and later move to on-prem, air-gap, or federated backends
Teams that must collaborate with guests/contractors without forcing full seats or consumer WhatsApp
Swiss or EU procurement expecting a European legal entity and published DPA/subprocessor list

Poor fit when

Teams standardised on Teams/Slack primarily for apps, bots, and Office workflows rather than message confidentiality
Buyers requiring zero US-group cloud or US SaaS subprocessors (Wire Cloud uses AWS EMEA and several US-parent tools)
Use cases that depend on Wire Drive as if it were client-side E2EE messenger storage
Very small groups that only need a simple consumer messenger without admin, SSO, or on-prem

Consider instead when

When: You want a German managed business messenger with AD/LDAP cockpit and no self-host requirement
Consider: ginlo Business
Stronger Germany-hosting contract language; weaker open-source/on-prem story than Wire
When: Chat is secondary to self-hosted files, calendars, and groupware you already run
Consider: Nextcloud (Talk / groupware)
Broader collaboration suite; different crypto/admin model than Wire MLS messenger
When: You need the Microsoft 365 or Slack ecosystem more than E2EE-by-default
Consider: Microsoft Teams or Slack
Richer workplace integrations; weaker default E2EE and European sovereignty story

Open questions for due diligence

Nozbe

Will the vendor provide a current subprocessor list with legal entities and transfer mechanisms (SCCs) for AWS, Mailgun, Google, and payment providers?
Are independent penetration-test or ISO/SOC materials available under NDA for enterprise procurement?
What is the exact production region set today for Ireland vs Germany/France relative to the DPA wording?
What retention, export formats, and support SLAs apply on Business vs Premium for regulated clients?
How is optional Nozbe AI implemented (model provider, data used for training, opt-out)?

Wire

Can the vendor provide current ISO 27001/27701 and Cyber Essentials certificates with scope covering the proposed deployment?
For our data classification, which workloads stay on messenger E2EE versus Wire Drive?
What exact AWS regions/AZs and backup/DR locations apply to our cloud tenant?
Which enterprise features require on-prem versus cloud, and what federation limits apply across backends?
Are independent crypto/security assessment reports available under NDA, and how recent are they?